Grand Event Rentals

Words in [brackets] are blanks you fill in with your own details when you adopt this sample in Supreme Plan AI.

Executive Summary

Grand Event Rentals is an event and party supply rental company in Orlando, Florida, owned by Tamika and Andre Walker. We rent tables, chairs, linens, tents and party packages for weddings, birthdays and corporate events and deliver and set them up.

Why this fits. Orlando hosts a steady stream of events, and hosts want a local company that is easy to work with. Planners and venues want clean equipment and on-time delivery.

Here is what our numbers show. In Year 1 we plan about 180 event packages, 60 tent rentals and 200 delivery and setup jobs. That brings in sales of $171,000, growing to $528,760 by Year 5. We expect a loss of about $1,800 in Year 1, a profit of about $26,200 in Year 2, a profit of about $80,000 in Year 3 and a profit of about $150,100 by Year 5. The inventory, the truck, the warehouse and insurance are our largest costs, and the plan counts all of them.

We need $95,000 in total. Of that, $60,500 is startup costs (tables and chairs, two tents, linens and decor, a box truck, licensing and insurance, a warehouse deposit and marketing), and the rest is cash for the first months. We are putting in $15,000 of our own savings and asking for a $80,000 SBA 7(a) loan.

We are Tamika and Andre Walker, owners of Grand Event Rentals. These numbers are estimates based on the assumptions listed at the end of this plan, not promises.

Company Description

Grand Event Rentals will be a limited liability company (LLC) in Orlando, Florida, owned and run by Tamika and Andre Walker. Tamika has planned weddings and parties for years and knows what hosts need. Andre handles deliveries, setup and the books.

What we do:
- Table, chair and linen rentals for weddings, parties and corporate events.
- Tent, canopy and staging rentals.
- Delivery, setup and teardown.
- Party packages with decor and serving equipment.
- Custom event kits for schools and churches.

Who we serve: Hosts of weddings, birthdays, graduations and corporate events, along with planners, churches and schools in the Orlando area.

Licensing and insurance. We will register the LLC, carry general liability and commercial auto insurance, follow local rules for tents and fire safety and provide certificates of insurance to venues that require them. Every tent rental is installed according to the manufacturer's instructions and local rules.

Our promise. Clean, complete event supplies delivered on time and picked up without stress.

Where things stand today. The business plan, price list and equipment list are written. The next steps are the warehouse, the insurance, the equipment and the first events.

Problem & Opportunity

Hosts need tables, chairs and tents at the right time, and many rental companies are booked, impersonal or hard to reach.

What customers run into:
1. Missing or dirty items on the day of the event.
2. Delivery windows that make hosts wait.
3. Confusing pricing and surprise fees.
4. No help with setup and layout.

Why it matters. A great event depends on the details. Good equipment and on-time setup let hosts focus on guests.

Products & Services

Grand Event Rentals will be the dependable choice in Orlando for this work.

What makes us different:
1. Clean, inspected equipment.
2. Delivery and setup at agreed times.
3. Simple packages and clear pricing.
4. Friendly planning help.
5. Backup items on every large event.

How a job works:
1. The host contacts us with the date, guest count and venue.
2. We send a written quote and hold the date with a deposit.
3. We deliver and set up the equipment before the event.
4. We pick up after the event and settle the final bill.

Why customers stay. Planners and venues send us repeat events, and hosts tell friends.

Market Analysis

Who we serve:
- Hosts of weddings, birthdays and graduations.
- Event planners and venues.
- Churches, schools and nonprofits.
- Corporate event managers.

How we sized the market. Our Year 1 plan is about 180 event packages, 60 tent rentals and 200 delivery and setup jobs, a small share of the events held in a metro area this size. Replace this estimate with your own count of venues and events near you.

Why now. Orlando hosts a steady stream of weddings, conferences and family events, and hosts want a local company that is easy to work with.

Competitive Landscape

What customers can do today:

1. Large rental companies. Wide selection and impersonal service.
2. Small local renters. Friendly and limited in inventory.
3. Party stores that rent a few items. Convenient and limited.
4. Venues with their own equipment. Easy and costly.
5. Buying equipment for one event. Costly and wasteful.

Where we fit. Grand Event Rentals will be a friendly, reliable local renter with clean equipment and simple prices.

Marketing & Sales Strategy

How customers will find us.

Before opening:
- Introduce ourselves to planners and venues.
- Photograph sample setups and packages.
- Set up a website with online quotes and a Google Business Profile.
- Offer an introductory package for new customers.

After opening:
- Ask every customer for a review.
- Offer repeat customer discounts.
- Visit planners and venues monthly.
- Share setup photos with permission.
- Hold an open house for planners.

What we will measure. How customers heard about us, how many estimates become jobs and how many customers call us back.

Operations Plan

How the business will run.

Season and schedule. Events peak in spring and fall and around holidays in Florida. We book early, service equipment between events and keep spare items for busy weekends.

Crew. Andre leads deliveries and setup. One crew member helps in Year 1, and we add staff as events grow.

Quality and safety. Crew members lift carefully, secure tents with weights and stakes and follow fire and wind safety rules. We inspect equipment after every event.

Equipment. We will buy tables and chairs, two tents, linens and decor and a used box truck. Equipment is stored in a leased warehouse.

Paperwork and money. Every event starts with a written quote and a deposit to hold the date. The balance is due before delivery, and we follow up on anything unpaid after two weeks. We keep the books in simple accounting software and set aside money for taxes and insurance every month.

Management & Organization

The people who will run Grand Event Rentals.

Tamika Walker, owner and event lead. She meets hosts, prepares quotes and plans layouts. Andre Walker, owner and operations lead. He leads deliveries and setup and keeps the books. (Replace this paragraph with your own background.)

Crew. One crew member in Year 1, growing to four, each trained on setup and safety.

Office. Tamika handles bookings with part-time help as events grow.

Outside advisors. An accountant, an insurance broker, an attorney who reviews contracts and a free mentor from SCORE or the Small Business Development Center.

Staff pay in this plan is a full year per person: owner / Operations Lead $46,000; delivery and Setup Crew Member $30,000. Replace them with the pay you can offer where you live.

Milestones Narrative

Our goals and when we plan to reach them.
- Before opening (2 months ahead): register the LLC, lease the warehouse, buy the equipment and truck, set up insurance and book the first events.
- Year 1: about 440 jobs with Andre and one crew member; $171,000 in sales and a loss of about $1,800.
- Year 2: about 635 jobs and a second crew member; $253,085 in sales and a profit of about $26,200.
- Year 3: about 830 jobs and a third crew member; $339,810 in sales and a profit of about $80,000.
- Year 4: about 1,025 jobs and a second truck; $431,935 in sales and a profit of about $113,700.
- Year 5: about 1,220 jobs and a fourth crew member; $528,760 in sales and a profit of about $150,100.
Growth depends on winning and keeping customers, so treat the later years as goals, not promises.

What we check every week: events booked, deliveries completed, equipment lost or damaged, unpaid invoices and cash in the bank.

Funding Request

How much we need and how we will use it. Total we are raising: $95,000.

How we got that number. The Funding Need Calculator in this plan adds up three things:
- Startup costs of $60,500, listed item by item in the Startup Costs section: $18,000 for tables and chairs, $12,000 for two tents, $5,000 for linens and decor, $13,000 for used box truck, $1,800 for LLC filing and attorney review of rental agreements, $3,800 for general liability and commercial auto insurance, first payment, $3,500 for warehouse deposit and first month's rent, $2,500 for signs, flyers and website, $900 for safety training.
- The cash the business uses before it breaks even, about $0. Sales cover the daily costs once the doors open, so the cash we need up front goes mostly to startup costs.
- A cash cushion of about $31,000: three months of Year 1 operating costs.
- Together, the cash used before break even and the cushion come to about $31,000, and the three pieces add up to about $91,500, rounded up to the nearest $500: $91,500.
We are raising $3,500 more than that, $95,000 in all, to cover a slower first season than planned. With this funding, the lowest year-end cash balance is about $44,300, at the end of Year 1.

Where the money comes from:
- Our own money: $15,000.
- SBA 7(a) loan: $80,000.

Kind of funding we are looking for. An SBA 7(a) loan from a lender that finances trade and construction businesses, backed by our savings and the equipment as collateral.

How we will pay it back. We expect a loss of about $1,800 in Year 1, a profit of about $26,200 in Year 2, a profit of about $80,000 in Year 3, a profit of about $113,700 in Year 4 and a profit of about $150,100 in Year 5. With this funding, the business has money in the bank at the end of every year of the plan. Our loan is the SBA 7(a) loan at 10.5% over 10 years, $1,079 a month. That payment is already included in our cash flow. We chose these as cautious planning rates; ask the lender for the real rates, which may be lower or higher.

What we are offering the lender: the equipment and a personal guarantee.

A smaller first step, if needed. If we cannot raise the full amount right away, we can start smaller and grow into this plan:
- Phase 1: open with the truck, the core equipment and one crew, which lowers the startup costs and the loan.
- Phase 2: once the first jobs are steady, add the second crew and the next piece of equipment and follow this plan.
To plan the smaller start, make a copy of this plan (use Duplicate) and lower the numbers to match.

All numbers in this plan are estimates. We will update them as real results come in.

Appendix Notes

Documents to attach before you send this plan:

- Your resume and a personal financial statement (a list of what you own and what you owe; lenders usually provide a form).
- Business registration papers and your EIN (your business tax number from the IRS, free at irs.gov).
- Your business license and proof of insurance.
- A sample quote and package list.
- Quotes for the tables, chairs and truck.
- A list of planners and venues you plan to approach.
If you don't have any of this yet, no worries - let's continue.

The assumptions behind our numbers (change them in the Financials section to match your own):
- Event Packages: about $450 in Year 1, rising to $506; about $60 in direct costs, rising to $68; about 180 in Year 1, growing to 500.
- Tent and Large Equipment Rentals: about $900 in Year 1, rising to $1,013; about $150 in direct costs, rising to $169; about 60 in Year 1, growing to 160.
- Delivery, Setup and Teardown: about $180 in Year 1, rising to $203; about $55 in direct costs, rising to $62; about 200 in Year 1, growing to 560.
- An event package averages about $450, a tent rental about $900 and a delivery and setup job about $180.
- Prices rise about 3% a year.
- Equipment ($48,000 in Year 1) covers tables and chairs, two tents, linens and decor and a used box truck, and later years ($4,000, $8,000, $6,000 and $8,000) replace and add equipment.
- Pay (a full year, per person): owner / Operations Lead $46,000; delivery and Setup Crew Member $30,000.
- Other yearly costs in Year 1: warehouse Lease $18,000, insurance $6,000, vehicle and Fuel $7,000, marketing $8,000, laundry and Equipment Repair $6,000, software and Admin $3,000. These grow between 3% and 5% a year.
- Customers and payers pay about 15 days after service, so at the end of Year 1 about $6,840 is still owed to us. Income tax at 21%.
- Every dollar amount is an estimate. Replace them with your own quotes and research.

Startup Costs