Summit Scholars College Access

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Executive Summary

Summit Scholars College Access is a nonprofit in Texas that helps high school students prepare for college, from the SAT and ACT to the day they move into their first college classroom. We work with juniors and seniors at two partner high schools, especially students who would be the first in their family to go to college and students from families with limited income.

Many of these students have the grades and the drive to go to college, but no one at home who has been through the process. They do not know which test to take or how to prepare, how to choose and apply to colleges, how to fill out the FAFSA or how to compare financial aid offers. Their school counselors care, but each one is responsible for hundreds of students. We give students the time, guidance and practice they need.

With this grant we will run four 8-week Saturday SAT and ACT prep courses (about 100 students in Year 1, each taking at least three full-length practice tests), and give about 160 juniors and seniors one-on-one college advising. Students visit college campuses, work through applications and scholarship essays, and complete their financial aid forms with their families at FAFSA nights. After graduation, we stay in touch through the summer so students who plan to enroll actually start college in the fall.

Our Year 1 budget is about $193,000, growing to about $251,500 by Year 5 as we add a third school. Each year's budget is planned to balance, with a small surplus each year. We have 3 paid staff in Year 1 (two full-time and one part-time) and 4 by Year 3, supported by contracted test prep instructors and volunteer essay coaches.

We are asking the Westbrook Education Foundation for $75,000 for our College Access Advisor, SAT and ACT prep instructors, test and application fee help for students who need it and campus visits. Our partner school district and local donors and businesses also contribute, so this grant is one part of a shared funding plan.

I am Danielle Brooks, the Executive Director. The numbers in this proposal are estimates based on the assumptions listed at the end, not promises.

Company Description

Summit Scholars College Access is a nonprofit organization in Texas. We are a 501(c)(3) public charity (or a program of one, through a fiscal sponsor), governed by a volunteer board of directors. We will provide our IRS determination letter, board list and most recent financial statements with this proposal.

Our mission. To make sure every student who wants to go to college has the preparation, guidance and support to get there and to start strong.

What we believe. Talent is everywhere, but college guidance is not. A student should not miss out on college, or on scholarship money, because no one showed them how the process works. Families want the best for their children, and they deserve clear, honest information in their own language.

How we started. Summit Scholars began four years ago as a free Saturday SAT study group led by two retired teachers and a college admissions volunteer at a public library. Students' practice scores went up, and they began asking for help with applications, essays and financial aid forms. Parents asked for help too. The counselors at two nearby high schools asked whether we could offer a full-year program for their juniors and seniors. This proposal asks for support to do that, with a full-time advisor, structured test prep and campus visits.

What we offer:
- SAT and ACT prep. Four 8-week Saturday courses a year, with official practice tests at the start, middle and end, so each student can see their progress.
- College advising. One-on-one meetings with a College Access Advisor to build a college list, plan test dates, write essays, complete applications and choose a college.
- Financial aid help. FAFSA nights for families, help with the state aid application for students who cannot file a FAFSA, scholarship searches and help comparing financial aid offers.
- Fee help. We help every eligible student use SAT and ACT fee waivers and college application fee waivers, and we pay test, score report and application fees for students who need help but do not qualify for a waiver.
- Campus visits. Three bus trips a year to a mix of universities, community colleges and technical colleges.
- Summer support. Check-ins after graduation so students finish enrollment steps, such as housing forms, orientation and placement tests, and start college in the fall.

How we are run. A seven-member volunteer board of directors oversees the organization and approves the budget each year. The board includes a retired high school counselor, a university admissions officer, a community college financial aid director, a math teacher, a parent of a former student, a local business owner and a certified public accountant. The Executive Director leads fundraising and partnerships, the College Access Advisor works with students every day, and an outside accountant reviews our books every year.

Where things stand today. Both partner high schools have signed letters of support and agreed to give us a room for advising and Saturday classes. The school district has agreed to a partnership payment for Year 1. Before the school year begins, we will sign a short agreement with each school that covers space, schedules, student safety and how we share information with counselors, with parent permission.

Problem & Opportunity

Why this program is needed.

A college degree or a technical credential can open the door to better jobs and higher pay. For many students, the hardest part is not the coursework. It is the process of getting in and paying for it: choosing tests and test dates, preparing for them, building a college list, writing essays, meeting deadlines, filling out financial aid forms and comparing offers. Students whose parents went to college often have help at every step. Students who would be the first in their family usually do not.

The gaps we see:
1. Little test preparation. Private SAT and ACT prep courses can cost hundreds or thousands of dollars. Many of our students take the test once, without practice, and never see how much they could improve.
2. Not enough counselor time. School counselors are responsible for many students and many duties, from class schedules to testing. A senior who needs several hours of help with applications and financial aid often cannot get it at school.
3. Confusing financial aid. Many families do not know that they may qualify for grants that do not have to be paid back, or they fear the FAFSA because it asks for tax information. Students who do not complete it can miss out on aid they qualify for.
4. Costs along the way. Test fees, score reports and application fees add up. Many students qualify for fee waivers but do not know how to use them.
5. Students who do not show up in the fall. Some students are accepted, plan to enroll and then never start, because of a missed form, an unexpected bill or no one to ask for help over the summer. This is often called "summer melt."

Why now. Colleges' test policies differ and keep changing. Some are test-optional, and some have gone back to requiring SAT or ACT scores. Even at test-optional colleges, scores can help with scholarships and course placement. In Texas, high school seniors must complete the FAFSA or the state's aid application (TASFA), or turn in an opt-out form, to graduate, so help with financial aid forms matters to every senior and their school. Confirm the current rule with your school counselor.

How we will show the need. Before we submit this proposal, we will add each partner school's SAT and ACT participation and average scores, its college, career and military readiness results, and its graduates' college enrollment rate, from the Texas Education Agency's public school report cards, plus the school's FAFSA completion rate, which is published for each high school. We will compare them with the state average.

Who benefits first. Juniors and seniors at our two partner high schools, especially students who would be the first in their family to go to college and students from families with limited income.

Products & Services

What the grant will pay for and what we will do.

1. Enroll juniors and seniors. In the first month of school, the College Access Advisor visits junior and senior classes at both schools, and counselors refer students who would benefit most. Every student joins with a parent's or guardian's written permission. About 160 students are served in Year 1, about 80 at each school (about 40 juniors and 40 seniors).

2. Run SAT and ACT prep courses. Four 8-week courses a year (fall, winter, spring and summer), each meeting on Saturday mornings for three hours, with about 25 students each, about 100 students in Year 1. Students choose an SAT class or an ACT class. Each course covers:
- A full-length official practice test in week 1, so each student knows where they are starting.
- Reading and writing skills, and math skills, taught in small groups by experienced instructors.
- Time management and test-day strategies.
- A second practice test at the midpoint and a third in week 8.
- A personal study plan using free official practice materials from the College Board and ACT.
The SAT is now taken on a computer or tablet, so students practice on our laptops in the same format they will see on test day. The ACT has also recently changed its format, so we use the newest official practice materials for both tests.

3. Help students register for the real test. The advisor helps every student pick test dates, register and use a fee waiver if they qualify. Eligible students can receive SAT and ACT fee waivers, and SAT fee waivers can also let students apply to many colleges for free. For students who need help but do not qualify, we pay test and score report fees.

4. Advise every student one-on-one. Juniors meet with the advisor at least four times a year to explore careers, build a first college list and plan their tests. Seniors meet at least eight times to finalize their list, write essays, complete applications (including ApplyTexas or the Common App), request recommendation letters and meet every deadline. Volunteer essay coaches read and give feedback on every senior's main essay.

5. Help families with financial aid. Four FAFSA nights a year, in English and Spanish, where families complete the FAFSA or the state's aid application with trained volunteers. The advisor helps seniors search for scholarships, and in the spring helps every student and family compare financial aid offers, so they understand which money is a grant, which is a loan and what they will really pay.

6. Visit college campuses. Three bus trips a year to a mix of universities, community colleges and technical colleges, with a campus tour, a meeting with admissions and a talk with current students.

7. Support students through the summer. After graduation, the advisor checks in with every senior who plans to enroll, helping them finish housing forms, orientation, placement tests and their first bill, so they start college in the fall.

How we will measure results. For every student we track meetings attended, practice test scores, official SAT or ACT scores (with the student's permission), applications submitted, FAFSA or state aid application completed, acceptances, scholarship and grant awards and fall enrollment. We check fall enrollment with each student and, with permission, through the school's college enrollment reports.

Our Year 1 goals:
- About 160 students advised and about 100 in SAT and ACT prep.
- At least 80% of test prep students improve from their first to their third practice test, with an average gain of at least 80 points on the SAT practice tests (or about 3 points on the ACT).
- At least 90% of juniors in test prep take the official SAT or ACT at least once.
- At least 90% of seniors submit at least three college or technical college applications.
- At least 90% of seniors complete the FAFSA or the state aid application.
- At least 75% of seniors are accepted to at least one college or training program.
- At least 80% of seniors who plan to enroll start college in the fall.
These are goals, and we will report our real results to the Foundation, including where we fall short.

Market Analysis

Who we serve and how many.

The students. Juniors and seniors at our partner high schools who want to go to college or a technical program after graduation. We welcome every interested student, and we reach out especially to students who would be the first in their family to go to college, students from families with limited income and students referred by a counselor or teacher.

Where we work. Two partner high schools in Year 1, both in the same school district in Texas. Saturday test prep classes are held at one of the high schools and are open to students from both. In Year 3 we add a third high school and a second advisor.

How many we will reach:
- Year 1: about 160 students advised and about 100 in SAT and ACT prep.
- Year 2: about 160 students advised and about 100 in test prep. Many Year 1 juniors continue with us as seniors.
- Year 3: about 240 students advised across three schools and about 120 in test prep.
- Years 4 and 5: about 240 students advised and about 120 in test prep each year.
Over five years we expect about 1,040 student-years of advising and about 560 test prep seats. Many students take part as both juniors and seniors, so they are counted in both years.

Who else benefits:
- Families. Parents and guardians get clear answers about tests, applications and paying for college, in their own language, and a single person to call.
- Partner schools. Counselors gain a partner for the hands-on work of applications and financial aid, and the school's FAFSA completion, college readiness and college enrollment results can improve.
- Colleges and employers. Students arrive better prepared, with their paperwork complete, which helps them stay in school and finish.
- The community. Every student who earns a degree or credential is better able to find good work and support a family, and many return to work in the area.

How we will size the need before we submit. We will add the number of juniors and seniors at each partner school, the share from families with limited income, the share of students who took the SAT or ACT, the FAFSA completion rate and the college enrollment rate of last year's graduates. These numbers come from the Texas Education Agency's school report cards, the district and the published FAFSA completion data for each high school.

Competitive Landscape

Other help students have, and how we fit.

- School counselors. They are our closest partners. Counselors have many duties and large caseloads, so we take on the hands-on, one-on-one work of test prep, applications and financial aid forms. We meet with each school's counselors every month so we never work at cross purposes.
- Paid private test prep and admissions coaches. Helpful for families who can afford them, but often out of reach for the students we serve. Our program is free to students.
- Free online practice. Official free practice tests and lessons are available online, and they are excellent. Many students do not use them on their own. We build them into a structured course with a teacher, a schedule and classmates.
- Federal college access programs. Some schools have federally funded college access programs that serve certain students. Where these exist, we coordinate with them and refer students both ways so we reach students who are not already served.
- College and community college outreach. Many colleges hold application and financial aid workshops. We bring students to them and invite college staff to our FAFSA nights.

The gap we fill. In our partner schools, no other program combines free SAT and ACT prep, one-on-one application and financial aid help, fee help, campus visits and summer support in one place, for the same students from junior year until they start college.

Our partners:
- Two partner high schools, which provide space, refer students and work with us on schedules.
- The school district, which provides a yearly partnership payment.
- A local community college and a nearby university, which host campus visits and send admissions and financial aid staff to our events.
- The public library, which hosts our summer test prep course.
- A local bank and several businesses, which sponsor campus visits and fee help.
- Volunteer essay coaches and FAFSA volunteers, including retired teachers, college students and professionals.

Marketing & Sales Strategy

How students and families will find us and stay connected.

Reaching students:
- Classroom visits. In the first month of school, the advisor visits every junior and senior English class at both schools to explain the program.
- Counselor and teacher referrals. Counselors and teachers refer students who would benefit most, with a one-page form or a quick message.
- Word of mouth. Students who raised their practice scores or were accepted to college share their stories at lunch sessions and on our social media, with written permission.
- School events. We set up a table at open house, parent nights, college nights and senior meetings.
- A simple website with a sign-up form, and text reminders for students who opt in.

Reaching families:
- Flyers, permission forms and all family materials in English and Spanish.
- Four FAFSA nights a year with a meal and childcare, held at the school.
- A welcome call to every new student's family, and a call before every major deadline.
- Partner churches and community centers that share our flyers.

Keeping students engaged:
- Every student has a personal plan with test dates and deadlines, and the advisor sends reminders before each one.
- Practice test scores are shared with each student after every test, so progress is easy to see.
- We celebrate milestones: a higher practice score, a submitted application, an acceptance letter. Each spring, seniors and families are invited to a College Decision Day celebration.
- When a student misses two meetings or classes in a row, the coordinator calls home.

Reaching supporters. We share results twice a year with the district, partner schools and sponsors. Local businesses are invited to sponsor a campus visit, a FAFSA night or fee help, and every sponsor receives a short report on what their gift did.

Outreach budget. Family nights, outreach and evaluation together are about $6,000 a year in Year 1, growing about 4% a year. Banners, flyers and the website are paid for once from startup money ($1,200).

Operations Plan

How the program will be carried out.

Timeline for Year 1:
- Months 1 and 2 (summer): Sign partnership agreements with both schools, hire test prep instructors, recruit volunteer essay coaches and FAFSA volunteers, buy laptops and prep materials, and run background checks.
- Month 3 (start of school): Classroom visits, sign-ups and parent permission forms. First meetings with every student.
- Months 3 and 4: Fall SAT and ACT prep course. Seniors finish college lists, essays and early applications. First FAFSA night when the FAFSA opens, and the first campus visit.
- Months 5 to 7: Winter test prep course. Seniors finish remaining applications and scholarships. Second FAFSA night and second campus visit. Juniors begin career and college exploration.
- Months 8 to 10: Spring test prep course, timed before spring test dates. Seniors compare financial aid offers and choose a college. Third FAFSA night for juniors' families, third campus visit and College Decision Day.
- Months 11 and 12 (summer): Summer test prep course for rising seniors, held at the public library, and summer check-ins with graduates until they start college. Year-end report to funders and the district, and planning for Year 2.

Space. The advisor works from an office at each partner school on set days each week. Saturday test prep classes are held at one partner high school, and the summer course is held at the public library. FAFSA nights are held at each school. Our small administrative office is shared space at a partner church.

Test prep instructors. We contract with experienced teachers and tutors, at about $60 an hour. In Year 1 that is about 300 hours (about 192 hours of class time, plus practice test proctoring and planning), about $18,000. Volunteer tutors from a local college help in larger classes from Year 3.

Equipment. We buy about $8,000 of equipment once at the start: fifteen student laptops with a charging cart so students can practice on the computer-based SAT ($6,000), a projector, screen and speaker ($900), a portable printer and scanner for application and financial aid documents ($500), and a locking storage cabinet ($600). After Year 1, we set aside about $1,500 to $2,000 a year to replace and add equipment.

Campus visits. Three bus trips a year, with lunch, about $12,000 a year in Year 1 including Saturday transportation help for students who need it. Every trip has at least one adult for every ten students, and parents sign a permission form for each trip.

Student safety. Every staff member, instructor and volunteer passes a background check before working with students, where the law allows. Advising meetings are held in school spaces where other adults are nearby. Staff do not contact students through personal social media, and text reminders go only to students and parents who have opted in.

Student information and privacy. We see school records, such as transcripts and test scores, only with a parent's or guardian's written permission (or the student's own permission once they turn 18), and only as allowed by the school district's policy and federal student privacy law (FERPA). Financial aid forms are completed by the family. Our volunteers help, but never keep copies of tax documents or the family's account logins. Records are kept in a secure, password-protected system, and we report results to funders only as totals, never with a student's name.

Fee help controls. Fee payments are made directly to the testing organization or college, never as cash to a student. Each payment is approved by the Executive Director and recorded, and the board reviews a list each quarter.

Records and reporting. Grant money is tracked separately so we can show each funder how their money was spent, and an outside accountant reviews our books every year. We report results to the district and partner schools each semester.

Management & Organization

Who leads the organization.

Danielle Brooks, Executive Director. Danielle leads the organization, raises money, manages grants and the school partnerships, supervises staff and reports to the board. She was the first in her family to go to college, taught high school math for 10 years and worked 5 years as a college admissions counselor before founding Summit Scholars. Planned salary: $56,000 a year.

College Access Advisor. Works one-on-one with juniors and seniors, plans test dates, guides applications, essays and financial aid, organizes campus visits and FAFSA nights, and follows students through the summer. This role requires college advising, counseling or teaching experience and a background check, and Spanish is a plus. One advisor in Years 1 and 2 and two from Year 3, at a planned salary of $44,000 each. The Westbrook Education Foundation grant would support the first advisor.

Program Coordinator (part-time). Handles sign-ups, permission forms, attendance, reminders, test registration and fee help records, and supports Saturday classes, about 25 hours a week. Planned pay: $22,000 a year.

Pay figures include payroll taxes and workers' compensation insurance.

Staff in each year: 3 paid staff in Years 1 and 2 (two full-time and one part-time), and 4 from Year 3 on.

Instructors and volunteers. Three or four contracted SAT and ACT prep instructors, about 15 volunteer essay coaches and about 10 trained FAFSA volunteers in Year 1.

The board. A seven-member volunteer board approves the budget, reviews results twice a year and helps raise money. Board members serve three-year terms. The board's certified public accountant chairs the finance committee.

People who help us. An outside accountant who reviews our books every year, an attorney who reviews our school agreements once, an insurance agent who understands youth programs, and an advisory group of two school counselors, a college financial aid officer and a former student, who meet each semester to tell us what is working.

Training. The advisor and volunteers complete financial aid training each fall before the FAFSA opens, and the advisor attends at least one college access training a year.

Money management. Grant money is tracked separately for each funder. The Executive Director and a board member must both approve any payment over $2,500.

Milestones Narrative

Our goals for each year and how we will measure them.

- Year 1: Advise about 160 juniors and seniors at two schools and enroll about 100 students in four SAT and ACT prep courses. Hold four FAFSA nights and three campus visits. A balanced budget of about $193,000, with a small surplus of about $5,400. 3 paid staff.
- Year 2: Advise about 160 students and enroll about 100 in test prep. Follow Year 1 graduates through their first year of college. Grow local sponsors and the district partnership. A balanced budget of about $196,500, with a small surplus of about $5,600. 3 paid staff.
- Year 3: Add a third high school and a second advisor, advising about 240 students and enrolling about 120 in test prep. A balanced budget of about $244,500, with a small surplus of about $6,100. 4 paid staff.
- Year 4: Advise about 240 students and enroll about 120 in test prep. Invite former students in college to serve as volunteer mentors. A balanced budget of about $248,000, with a small surplus of about $6,100. 4 paid staff.
- Year 5: Run a steady three-school program, report how many of our first students are still in college or have finished a credential, and share what we have learned with other schools. A balanced budget of about $251,500, with a small surplus of about $5,800. 4 paid staff.

What we measure for every student:
- Advising meetings and test prep classes attended.
- Practice test scores at the start, middle and end of each course.
- Official SAT or ACT scores, with the student's permission.
- College and technical college applications submitted.
- FAFSA or state aid application completed.
- Acceptances, and scholarships and grants awarded.
- Fall college enrollment and, where we can, whether students return for a second year.

How we review results. The advisor reviews every senior's deadlines every week. After each test prep course, we review practice score gains and change what is not working. Each semester, staff, the schools and our advisory group review results together. Twice a year, the board reviews results and we share them with our funders and the district. Every number in this plan is a goal, and we will report what really happens.

Funding Request

What we are asking for, and how the money will be used. Our request: $75,000 from the Westbrook Education Foundation for our College Access Advisor, SAT and ACT prep instructors, test and application fee help, and campus visits, for August 2027 through July 2028.

The request is spread across these budget lines:
- Personnel: College Access Advisor salary, $44,000.
- Contractual: SAT and ACT prep instructors, $18,000.
- Other: Test, score report and application fee help for students who do not qualify for a waiver, $8,000 (other funds add $2,000).
- Other: Campus visit buses and lunches, $5,000 (other funds add $7,000).

Other money in the program. The school district partnership, other grants and local donors and businesses pay the other $2,000 of fee help and $7,000 of campus visits, plus the Executive Director's salary ($56,000), the part-time Program Coordinator ($22,000), prep materials and practice tests ($5,000), family nights, outreach and evaluation ($6,000) and administration and insurance ($13,000).

Year 1 budget: about $193,000, planned to balance with a small surplus (about $5,400 after the yearly wear on equipment). Year 1 money coming in: grants $150,000 (this request plus other grants we are applying for), the school district partnership $20,000 (two schools at $10,000 each) and donations and business sponsors $23,000. Year 1 costs: Executive Director $56,000; College Access Advisor $44,000; Program Coordinator $22,000; SAT and ACT prep instructors about $18,000; test and application fee help about $10,000; campus visits and transportation about $12,000; prep materials and practice tests about $5,000; family nights, outreach and evaluation about $6,000; administration and insurance about $13,000; and about $3,000 a year for the wear on equipment.

One-time startup costs. Startup costs of $13,700 are paid once from startup money, not from the yearly budget: $8,000 of equipment (student laptops and a charging cart, a projector, a printer and scanner, and a storage cabinet), $2,000 for the first prep books and printed practice tests, $1,500 for accounting setup and a review of school agreements, $1,200 for banners, flyers and a website, and $1,000 for the first background checks and insurance payment.

How we got our startup number. The Funding Need Calculator in this plan adds the startup costs ($13,700) and a cash cushion of about $46,500, which is about three months of Year 1 costs. That comes to $60,500. We start with $15,000 of our own savings and $55,000 in startup support from a local family foundation and our board, $70,000 in all, which covers that amount with room to spare.

The next five years. Our budget grows from about $193,000 in Year 1 to about $251,500 in Year 5. Grants are planned at $150,000, $148,500, $178,500, $176,000 and $173,500 in Years 1 to 5. The school district partnership grows from $20,000 to $30,000 when we add a third school, and donations and business sponsors grow from $23,000 to $48,000. We add a second advisor in Year 3. Grants fall from about 78% of our income in Year 1 to about 69% in Year 5.

Savings. We plan to keep several months of costs in savings. The lowest year-end balance in the plan is about $63,200, at the end of Year 1. Some grant payments and the district payment arrive after we bill, so we plan for about $5,790 owed to us at the end of Year 1.

After the grant. We will grow the district partnership as schools see results in test participation, FAFSA completion and college enrollment, and we will grow local business sponsors and individual donors every year. Former students who reach college return as volunteer mentors, which lowers our costs and inspires the students who follow them.

Risks and how we will handle them:
- Students do not come to Saturday classes. We hold classes at a school students know, provide breakfast and transportation help, and call home after two missed classes.
- College test policies change. We help each student check every college's current policy, and we keep test prep focused on students who need scores for their colleges or for scholarships.
- Families are not comfortable sharing financial information. Families complete their own forms, our volunteers never keep copies of tax documents, and we explain clearly how the information is used.
- The advisor leaves. Student plans and deadlines are kept in our secure system so a new advisor can step in, and the Executive Director can advise students in the meantime.
- A grant or the district payment ends. We keep savings and grow sponsors and donors each year.

If you are just starting. A new organization can begin before it has its own 501(c)(3) status through a fiscal sponsor: an established nonprofit that receives grants for you and passes them to your program, usually for a fee (commonly around 5% to 10% of the grant, sometimes more; ask before you agree). Another way is to start smaller: one Saturday SAT class at a library with volunteer tutors and free official practice tests, plus two FAFSA nights, tracked carefully. Strong results from a small start make larger grants easier to win.

Appendix Notes

Documents to attach with this proposal:

- Your IRS 501(c)(3) determination letter, or your fiscal sponsor agreement.
- Your most recent financial statements and your current year budget.
- A list of your board members and what each one does.
- Signed letters of support or partnership agreements from each partner high school and the school district.
- Letters of support from the community college, university, public library and sponsors.
- Your SAT and ACT course outline and a sample Saturday schedule.
- Practice test results from past students, shown as totals.
- Your student permission form, student privacy policy and fee help rules.
- Resumes for your Executive Director and the job description for the College Access Advisor.
If you don't have any of this yet, no worries - let's continue.

The assumptions behind our numbers (change them in the Financials section to match your own):
- Grant Revenue: $150,000 in Year 1, then $148,500, $178,500, $176,000 and $173,500.
- School District Partnership: $10,000 per school each year; $20,000 in Year 1 (two schools), growing to $30,000 (three schools).
- Donations and Business Sponsors: $23,000 in Year 1, growing to $48,000.
- Pay (a full year, per person, including payroll taxes and workers' compensation): Executive Director $56,000, College Access Advisor $44,000 (one in Years 1 and 2, two from Year 3), Program Coordinator (part-time) $22,000.
- Other yearly costs in Year 1: SAT and ACT Prep Instructors $18,000 (about 300 hours at about $60 an hour), Test and Application Fee Help $10,000, Campus Visits and Transportation $12,000, Prep Materials and Practice Tests $5,000, Family Nights, Outreach and Evaluation $6,000, Administration and Insurance $13,000. These grow between 4% and 5% a year.
- Equipment: $8,000 at the start, then $1,500 to $2,000 a year.
- Startup costs: $13,700, paid once from $70,000 in startup money.
- About 3% of each year's income is still owed to us at year end.
- Tax: none, as a nonprofit.
- Every dollar amount is an estimate. Replace them with your own quotes and real budget.

Startup Costs